INVITATION TO BID

Your company is hereby invited to submit a BID QUOTATION on the items and quantity, as described further in this written invitation.  Please return the BID FORM page(s) with your official bid.  If you are unable to submit a bid quotation at this time, and if you wish to remain on our list of potential suppliers, simply send us a written explanation.

The deadline for our receipt of your bid is:					

Whereas considerable time and expense has gone into the preparation of the enclosed specifications, deviations are NOT anticipated.  DEVIATIONS MUST BE DOCUMENTED.  Unless fully documented, such deviations may DISQUALIFY a bidder at the discretion of the BUYER.

In setting forth these specifications it is the intention of the buyer to offer equal opportunity to all bidders.  Styles referred to by number and the company name are for descriptive purposes only and are not restrictive.  The buyer feels that specified styles, materials, linings and sundry items are equally available to all reputable manufacturers.  

Bidder is to furnish itemized quotations showing the cost of each item, the total price per uniform, and the total price of the entire order.  Any allowance or cash discount for payment within a certain period before or after delivery is to  be indicated on the bid; otherwise, it will be presumed that payment is to be made on the basis of net 30 days.

The buyer reserves the right to accept or reject any or all bids in the best interest of the buyer.  Factors to be considered when determining the best value for the buyer are to be the quality of the garment, service and responsibility of the company and their representative, as well as price.  Low bid is not necessarily to be awarded the contract.  

Bidder is to furnish a full time sales representative to handle all details of the order.  This includes measuring and servicing “after the sale”.  Bidder is to provide name, address, and phone number of representative or representatives that are to be responsible for handling the order.  In submitting your bid, specify the number of days required to supply a sample uniform and the time required for delivery of the complete order after receipt of all details.

SAMPLES - Your bid, to be considered, is to be accompanied by a complete sample uniform.  The sample uniform does not necessarily have to be in accordance to the exact specifications; however, it is to show the basic construction, style and fabric as listed.  A stock sample will be acceptable.  The sample uniform is to be considered a part of your bid and, therefore, is to be at the school prior to the time and date of the official bid opening.  The SAMPLE UNIFORM provided is to be a male size 38 regular.

The buyer reserves the right to inspect the workmanship of the sample, its inner construction in particular, and for this purpose will open the uniform, if necessary.